Public Records Act 

The Public Records Act explains that all records maintained by the Washington State Criminal Justice Training Commission (WSCJTC) are available for public inspection unless law specifically exempts them.

The WSCJTC is committed to transparency to ensure citizens have access to the agency's public records.  All public records requests must be valid, and request a specific and identifiable public document.

 

Submitting a Public Records Request

All requests must come in writing either by email or mail. Contact information is listed below.

Public Records Officer
recordsrequests@cjtc.wa.gov
19010 1st Avenue South
Burien, Washington 98148

What to Include in a Request

  • Name of requestor
  • Contact information: phone/email and/or address
  • Identifiable record being requested

 

We will acknowledge requests within 5 (five) days of receipt and provide an estimated date for records to be produced.

Should you have any further questions, please reach out to Public Records Officer, Derek Zable, at the contact information listed above.

 

Requests for Transcripts or Copies of Certification

We do not provide copies of certification. We only provide transcripts as proof of passage. If requesting transcripts of training or transcripts showing your class hours for the Basic Academy, please contact recordsrequests@cjtc.wa.gov.

FAQ

Question Answer

Can I request to receive a record via email?

Yes, and we prefer to send record requests by email. We will reply with a pdf document, unless you request otherwise. 

What is your document retention?

All course results are visible on a student’s transcript; please click here for the retention schedule for all other CJTC related documents. 

How do I get a copy of other records or curricular materials?

For “other” records requests, please include:

  • A description of your request.
  • Dates and Names – if applicable

For curriculum, please note:

Document retention for curriculum is for three years.  After three years, materials are no longer available.   We do post past BLEA and COA Syllabus on our Curriculum Page.  For a current copy of any course, please send your request with the course name to the contact above.

For other courses:

SFST - Standardized Field Sobriety Testing – contact National Highway Traffic Safety Administration.

 

Are Social Security Numbers on training records?

No. 

What do the records cost?

Generally records are produced free of charge.  If a cost will be incurred, we will provide you with an estimate prior to producing the records.

Can I get a copy of a certificate?

No.  We do not provide replacement certificates.  A transcript will confirm a completed course, including BLEA and COA. Please contact recordsrequests@cjtc.wa.gov to request a copy of your transcript.

How long does it take to obtain training records?

The Public Records Officer has five business days to respond.  In that response, there will be a date that you can expect records to be produced.  Time to produce records will vary by complexity of request.

What is on a transcript?

A WSCJTC transcript lists all WSCJTC sponsored courses completed and the number of hours per course.  It includes courses failed and otherwise not completed. 
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